|Company Name:||Bateman Collins Group (BCG)
Incorporating Bateman Collins International Limited and Map Room Limite
|Data Protection Lead||Mr. Patrick Reynolds|
|Document DP-P||Privacy Notice (when personal data is obtained from the data subject and when personal data is obtained from a third part|
|Topic||Data Protection & Information Security|
|Last updated||April 2018|
Data Collection and Usage
The Bateman Collins Group collects, hold and processes personal data (including sensitive personal data) so that we can provide executive search consultancy and advisory services to clients and candidates.
You may give your personal information to the Company directly, such as on an application or registration form or via our website, or we may receive them from another publicly available source or a third party, such as a career website. If the Company sourced your data from a third party we will inform you how we obtained your data and whether the information came from a publicly accessible source.
By providing your personal data to the Bateman Collins Group you agree that you would like to be considered for confidential executive search assignments which we undertake on behalf of our clients. This information will typically include data from your CV such as name, address, phone number, email address, employment history, education and qualifications. It may also include remuneration and compensation information, contact history and reference information.
We may also collect and hold sensitive data for which we will seek explicit consent. This may include data relating to age, nationality, race and ethnicity, religious beliefs, trade union and political party membership, sexual orientation, fraud and criminal record. We may also collect and hold demographic and diversity data to help our clients address diversity needs. Where we progress your application, we will gain your consent to verify accuracy of information you have provided, such as your identity, right to work, address or work history, qualifications, work performance as well as contacting referees
Transfer of Personal Information
Bateman Collins will only share a candidate’s personal information with a named and agreed client with an individual’s explicit authorisation.
Your information may be provided to clients in line with this agreement on a confidential basis, or when required by a law or third party (e.g. client, regulator, security services, background checking agent). Individual’s will be informed when and where your personal information is disclosed.
The Company may transfer only the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with the services outlined in this policy. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.
Data Storage and Retention
Your personal information provided to the Bateman Collins Group will be held securely within our database. This is only accessible by BCG employees.
We will retain your personal data for only as long as these purposes are fulfilled or as required by law (such as the Conduct of Employment Agencies and Employment Businesses Regulations 2003). We will keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records as legally required by HMRC and associated national minimum wage, social security and tax legislation.
Where the Company has obtained your consent to process your personal and/or your sensitive personal data we will do so in line with this policy. Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal and/or your sensitive personal data.
Please be assured that we do not sell your information to third parties or use the information for purposes other than those outlined in this policy.
Data and Information Security
We take appropriate steps to ensure your data is kept secure at all times. We have technology and organisational safeguards in place to protect against the loss, destruction, misuse, disclosure and unauthorised access to personal data under our control. We will only remove your data when it is no longer required for the stated provision of services. Employees at BCG have regular training to ensure they meet the highest industry standards for data privacy and security.
Please be aware that you have the following data protection rights:
- The right to be informed about the personal data the Company processes on you;
- The right of access to the personal data the Company processes on you;
- The right to rectification of your personal data;
- The right to erasure of your personal data in certain circumstances;
- The right to restrict processing of your personal data;
- The right to data portability in certain circumstances;
- The right to object to the processing of your personal data that was based on a public or legitimate interest;
- The right not to be subjected to automated decision making and profiling; and
- The right to withdraw consent at any time.
Where you have consented to the Company processing your personal data you have the right to withdraw that consent at any time by contacting Patrick Reynolds at Bateman Collins on 020 37 40 90 40 or email@example.com.
If you wish to withdraw consent we will only retain minimal information to prevent future contact, or to keep a record of the information disclosed in line with our legal obligations.
If you withdraw your consent, you will not be considered against relevant executive search assignments or approached for projects.
If Bateman Collins International uses your personal data in automated decision-making, including profiling, we will provide meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the individual upon request.
General Data Protection Regulation (GDPR)
- Consent for processing sensitive personal data
- Legitimate interest
- Legal obligation
- Contractual obligation
The primary purpose for the Bateman Collins group processing personal data is in line with legitimate interest to provide executive search consultancy and advisory services to clients and candidates. However, there are also instances (listed above) where we collect and hold sensitive data for which we will seek explicit consent. We are continuously updating our processes and systems to meet these requirements. We process personal data in the legitimate interests of all parties including clients, candidates and any other third parties.
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.
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